Data Protection Policy

Data Protection Legislation is concerned with the protection of human rights in relation to personal data. The aim of the Legislation is to ensure that personal data is used fairly and lawfully and that where necessary the privacy of individuals is respected. During the course of the activities of Keswick Ministries, Keswick Ministries will collect, store and process personal data about our supporters, people who attend our Convention & year round events, employees, suppliers and other third parties and we recognise that the correct and lawful treatment of this data will help maintain confidence in Keswick Ministries. This policy sets out the basis on which we will process any personal data we collect from data subjects, or that is provided to us by data subjects or other sources.

The Data Protection Compliance Officer is responsible for ensuring compliance with the Legislation and with this policy. The post is held by Roz Norris, contactable by email: roz.norris@keswickministries.org or by phone 017687 80075.

Any questions about the operation of this policy or any concerns that the policy has not been followed should be referred in the first instance to the Data Protection Compliance Manager.

Processing personal data

All personal data should be processed in accordance with the Legislation and this policy. Any breach of this policy may result in disciplinary action.

Processing includes obtaining, holding, maintaining, storing, erasing, blocking and destroying data.
Personal data is data relating to a living individual. It includes employee data. It will not include data relating to a company or organisation, although any data relating to individuals within companies or organisations may be covered. Personal data can be factual (for example a name, address or date of birth) or it can be an opinion about that person, their actions and behaviour.

Examples of personal data are employee details, including employment records, names and addresses and other information relating to individuals, including supplier details, any third-party data and any recorded information including any recorded telephone conversations, emails or CCTV images.

Employees and others (including contracted staff, volunteers and trustees) who process data on behalf of Keswick Ministries (referred to in this policy as ‘Employees’) should assume that whatever they do with personal data will be considered to constitute processing.

Employees should only process data:

  • If they have consent to do so;

    or

  • If it is necessary to fulfil a contractual obligation or as part of the employer/employee relationship; for example, processing the payroll;

    or

  • the processing is necessary for legitimate interests pursued by Keswick Ministries, unless these are overridden by the interests, rights and freedoms of the data subject.

If none of these conditions are satisfied, individuals should contact the Data Protection Compliance Manager before processing personal data.

How we use Web Cookies

A cookie is a small file which asks permission to be placed on your computers hard drive. Once you agree, the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

There are two types of cookie you may encounter when using this website:

First party cookies

These are our own cookies, controlled by us and used to provide information about usage of our site.

NamePurposeTypical ContentExpires
ci_session Authentication session to preserve any sign ins and other changes you might have made during your visit to this site. Hashed data referring to your unique visit. No personal information unless signed in. On exit
cookie_notice Used to supress the cookie notice once the user opts to hide it “Yes” or “No” 31 days, updated with each visit
prefixed with
X-Mapping-
Set by our webserver to manage content delivery on cloud based servers Information about which server is providing content to the user On exit

Third party cookies

These are cookies found in other companies' internet tools which we are using to enhance our site, for example Facebook or Twitter have their own cookies, which are controlled by them.

ProviderNamePurposeMore Info.
Google Analytics Multiple cookies prefixed with __utm These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. Google Privacy policy
YouTube VISITOR_INFO1_LIVE,
PREF
YouTube embedded video Google Policies and Principles
Vimeo Multiple cookies prefixed with __utm and with domain .player.vimeo.com Vimeo embedded video Vimeo Privacy policy

Links to other websites

Our website contains links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.